Terms and Conditions for Functions
Primary@Pioneers Park is a relaxed, inviting and versatile venue for private functions, cocktail parties, weddings, Christmas parties, birthdays, meetings, corporate events and more.
We can host up to 120 guests for a cocktail-style function or up to 50 for sit down dining. Our functions commence any time from 6pm and finish at 11pm. We are licensed until 11pm.
- We have an ipod outlet on our stereo system for your own music
- You can arrange a juke box or DJ or small band
Some guests choose to supply their own cake or dessert. There is a charge of $2.00 per head.
The venue is presented very nicely for functions, however, we do not supply any additional decorations. If you wish to supply your own decorations we will chat with you about what you can bring. Decorations are not to be fixed to any surface at Primary@Pioneers Park.
ALL decorations must be removed from Primary@Pioneers Park at the conclusion of your function. Because we are trading as a cafe during the day, decorations, etc, can’t be dropped off until after 3.30pm.
Damage, Cleaning, Security
For larger functions a $500 bond is required against damage to the venue and any excess cleaning. This charge is fully refundable the day after the event.
Primary@Pioneers Park reserves the right to charge for all damage and excess cleaning required. Customer’s address must be supplied so that we have a billing address in the event of damage to the venue.
Door security is required for most events. Up to 100 guests would require 2 security guards, over 100 requires 3. We arrange the security through TMP (1300 793 003) and the cost is covered by the customer, approximately $650.
The behaviour and conduct of your guests is your responsibility. Anti social or disruptive behaviour will not be tolerated. Intoxicated persons will not be served alcohol and will be asked to leave in line with our responsibilities as a licensed venue.
We are licensed to 11pm so functions strictly cease at this time. Guests must depart the venue no later than 11.15pm as per our liquor license obligations. There will be NO alcohol served from 10.45pm. An additional $100 will be charged for every 15 minutes after 11.30 that guests remain. We are obliged to take our responsibilities as a licensed venue very seriously.
Fees and Charges
A minimum fee of $3,500.00 applies to all functions. This amount is the combined total cost of your food and drinks, but does not include any bond or security payment. If at the conclusion of the function the total is below the minimum spend a top up payment will be required.
A $200 deposit is required to secure your date. This deposit is not refundable if you cancel your function within 4 weeks of the function date. Deposits for functions booked in November or December are not refundable if cancelled within 8 weeks of the function date.
Final numbers are due strictly 14 days prior to the function being held. At this point a final invoice will be issued for all costs (except drinks), including the bond and security if charged. This payment needs to be made no later than 7 days prior to the function date. After this point in time the payment, except for the bond and security, will be non refundable if you cancel the function or your guest numbers decrease. The invoice for drinks will be prepared immediately the function ceases and must be paid by the customer before leaving the venue.
Prices are subject to change when quoting in advance of 3 months.
**A surcharge of 15% will apply to public holiday functions
**A 1% surcharge will be applied to all credit card payments
Payments may be made via cash, credit card or direct credit.
Direct credit details for payment are as follows:
Name – Kanlin PTY LTD
Bank – ANZ
BSB – 013 479
Account number – 2064 97286